Privacy Policy.
The Love Barrow Awards Privacy Policy
We understand how important your personal information is, and we are committed to protecting it. As the data controllers for the Love Barrow Awards, we adhere to all privacy laws, including the UK General Data Protection Regulation (GDPR).
About Your Privacy
At the Love Barrow Awards, your privacy is important to us. This notice explains how we handle your personal information during the nomination, judging, event organisation, and archiving processes.
If You’re a Nominator:
This notice covers the personal information you provide when making an award nomination.
If You’re a Nominee or Award Finalist/Winner:
We use the information provided by your nominator or collect it from publicly available sources. We also use any information you chose to give us during your interviews.
If You’re an Ambassador or Judge’s Award Nominee:
Even if you weren’t nominated directly, we’ve noticed your outstanding qualities. This notice applies to the information we’ve gathered through research or interviews.
Other: Including Sponsors, Suppliers and Guests
We’ll use your contact information to keep you informed about event logistics, updates, and any services you are providing.
What Personal Information Do We Collect?
When you nominate someone for an award, or if you are nominated, we collect the following details:
Nominator’s Info:
Name
Telephone number
Email address
Nominee’s Info:
Name
Postal address
Telephone number
Email address
Narrative Details:
We might ask about the nominee’s life, including sensitive information like health or personal history, to understand why they deserve the award.
Identified Nominees:
For special awards (like Ambassador or Judges Award), we collect information from publicly available sources or interviews.
Sponsors, suppliers and Event Guests
When you participate as a sponsor, supplier, or guest at our event, we may collect contact details, role, and any relevant information necessary for event coordination.
How We Use Your Personal Information
We handle your personal information carefully, and here’s how:
Our Legitimate Interests:
We collect nominators’ details (like names, phone numbers, and email addresses) to help us to reach out to nominees.
Assessing nominees’ suitability for the Love Barrow Awards and placing them in the correct award categories involves using their information.
We share relevant details with third parties who provide services to the awards, these partners could include video creators, print companies, content creators, sponsors and data processing experts.
We use contact information to keep you informed about event logistics, updates, and any services you are providing.
Handling questions or complaints related to the awards also falls under our legitimate interests.
Continual archiving of the awards, including video footage, to preserve the history for future generations to experience.
Legal Obligations:
We process your data to comply with laws and regulations.
Consent:
If we need your consent for a specific purpose, we’ll explain it clearly.
Vital Interests:
Sometimes we need to process sensitive information, such as health details, to protect your well-being. For instance, in a medical emergency, we act even without consent.
Publicly Made Information:
If you’ve shared sensitive info publicly (on social media or in interviews), we can use it but it is best practice for us to check with you first and make you aware that you have shared potentially private or sensitive information.
Legal Claims and Defense:
When dealing with legal matters, we may process sensitive data to help us in establishing, defending, or making legal claims.
What do we do with your information?
1. Nomination and Shortlisting:
When you submit or receive a nomination for an award, Love Barrow Awards reviews all the information provided.
We use this information to create a shortlist of potential award winners based on specific criteria.
2. Award Judging:
The shortlisted candidates' personal information (including nominees and identified nominees) is shared with the award judging panel.
This panel, consisting of Love Barrow Awards Committee members and carefully selected members of the public, reviews the shortlist and chooses the award winners.
3. Finalists and Winners:
If you're selected as a finalist, Love Barrow Awards will use the data provided during the nomination process to contact you.
Finalists confirm their willingness to participate, and their personal information is used for this purpose.
Award finalists are also invited to the Love Barrow Awards ceremony.
4. Video Interviews and Promotion:
Personal information will be shared with a trusted and carefully selected third party to arrange video interviews.
These interviews contribute to creating finalist nomination videos, which are shown at the live event and on Love Barrow Awards websites and social media.
Sponsors and other relevant parties associated with the awards may also receive the videos for promotional purposes.
5. Declining an Award:
If a nominee declines the offer to take part in the awards, their personal information will be anonymised, except for the fact that they declined.
Love Barrow Awards and relevant third parties retain this minimal information for record-keeping purposes.
Who do we share your information with?
1. Carefully Selected Third Parties:
Love Barrow Awards may collaborate with carefully chosen third parties to efficiently manage the awards. These partners could include video creators, print companies, content creators, and data processing platforms or experts.
2.Event Venue:
The venue hosting the awards evening might receive relevant details.
This could include allergy or medical information to ensure your comfort during the event.
3. Archiving for Future Purposes
Additional essential and carefully selected third parties may participate to achieve Love Barrow Awards’ Heritage goal, which is to preserve the gathered stories for future generations to appreciate community and generational history.
Data could also be archived for future reference. This includes keeping a record of who has been a finalist or winner of each award of the relevant year, to make sure we comply with our own terms and conditions and retaining contact details in the event we need to check for any other new uses of the footage or information.
Will Love Barrow Awards send you marketing messages?
Love Barrow Awards won’t send you marketing messages using your personal information from the award nomination process unless you’ve given consent.
If you become a finalist, Love Barrow Awards may ask if you’d like to be contacted by your category sponsor or carefully chosen media partners.
Currently, there are no selected media partners.
If you are contacted by someone about the awards and you are unsure if they are connected to us then please contact us: ( contact form goes here )
What are your rights?
Love Barrow Awards ensure that personal information you provide will be handled in accordance with data protection regulations, including the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
We are committed to delivering the rights that individuals are entitled to under data protection laws. These are:
Correction: Request correction of inaccurate or incomplete information.
Objection: Object to how we process your personal information
Restriction: Request restrictions on processing your information in certain cases
Erasure: Request the deletion of your personal information, subject to legal constraints.
No Automated Decisions: Ensure no significant decisions are made solely based on automated processing.
Data Portability: Request your data in a structured, transferable format.
Consent Withdrawal: Withdraw consent for processing your information at any time.
Complaints: Contact us or the Information Commissioner’s Office (ICO) with any concerns.
Access: Request a copy of the personal information we hold about you, with proof of identity.
Data Controller
Love Barrow Awards is the data controller for the personal information collected during the award nomination process and the event cycle.
LOVE BARROW COMMUNITY AWARDS CIC.
Company number 15953145